The Association of Fire Districts of the State of New York, a not-for-profit corporation, works to improve the fiscal responsibility, efficiency and effectiveness of the fire district management through education, training and advocacy for commissioners and other fire district officials in the 57 counties outside of the City of New York.

Fall Education and Conference


October 12 - 15
Saratoga Hilton & City Center, Saratoga Springs NY

Commissioners - Secretaries - Treasurers - Chiefs & Budget Officers
Registrations are now open!

The Association of Fire Districts of the State of NY is pleased to announce a new direction with the Fall Leadership Summit and Vendor Expo!

The Association has recognized the need to provide an opportunity for the leadership of Fire Districts to network and learn from their peers from across the state. We all struggle with the same issues, only the names on the back of the coats and color of the trucks are different. This conference will focus on how leaders can work together with each other and utilize their vendors to overcome obstacles and become more efficient in these trying times for public officials. Learn how to work with each other to keep your districts name out of negative headlines. Vendors are being asked to not only bring their products but also to bring solutions on common concerns they see from their clients and share these with the participants during booth hours and networking opportunities throughout the event.  We encourage each district to send a couple of board members, their secretaries and treasures and members of their senior department leadership team (chiefs and/or business officers) to learn from our instructors and each other. This conference is designed to promote a healthy working relationship with all involved in the running of your district. Each participant will leave the conference with a renewed sense of direction and energy. Don’t miss out on the inaugural session of an annual event that is sure to change how we interact with each other and our vendors for the betterment of the communities we are sworn to protect.  Beautiful downtown Saratoga also provides the perfect setting to enjoy this conference with your family and offers plenty to do for everyone.  Please join us for this opportunity to learn, laugh and enjoy the company of your comrades for what promises to be an exciting event.
All Paper registrations MUST be mailed along with Payment in Full to

PO Box 496
Selkirk NY 12158
Some Important Changes to 2017
Saratoga Hilton Hotel
  • 3 Night Minimum REQUIRED - NO EXCEPTIONS  The Association of Fire Districts of the State of New York is committed to making our events more inclusive, affordable, educational and enjoyable for all our members and attendees.  In consideration of the feedback from our members, AFDSNY had intended to abolish the 3 night minimum stay at the Saratoga Hilton Hotel this year in October. However, the Association is obligated under a multi year contract to continue the 3 night minimum for one more year.
  • Breakfasts and Lunches - Breakfast: Anyone booking a room at the Saratoga Hilton, your breakfast is included in your room rate.  Both the Saratoga Casino and the Courtyard by Marriott do NOT include breakfast.  If you wish to purchase a breakfast at the Hilton Hotel for $25 each, please use the GOLD section of the registration form or check the appropriate boxes during online registration.  Lunches: Lunches are included in all "Fire District Official" registrations (with the exception of the Trade show ONLY) Lunches are NOT included in "Guest Registrations", if you wish to purchase additional lunches for $35 each, please use the GOLD section of the registration form or check the appropriate boxes during online registration.
  • NO more Rooming Lists - Attendees are responsible to make their own hotel reservations.  The Association is NO longer using a rooming list.
  • How to Book Your Hotel Room - The Association has contracted with 3 Saratoga Hotels
    • Saratoga Hilton Hotel - Anyone wishing to book a room at the Saratoga Hilton must first register for the 2017 Leadership Summit & Vendor Expo.  Once your registration is complete you will receive a confirmation email with a Saratoga Hilton Reservation Link embedded in your email. We ask that you be considerate and refrain from any "room hoarding".  Please book only the rooms YOU need, preferably no more than (4) four. The Saratoga Hilton will NOT be taking reservations over the phone.
    • Courtyard by Marriott - Call:866-210-9325  Reservation code: NYS Association of Fire Districts  Room Rate: $199 per night
    • Saratoga Casino Hotel - Call: 518-682-8888  Reservation code: NYS Association of Fire Districts  Room rates: Tuesday, Wednesday, Thursday, $151 per night, Friday and Saturday $238 per night
  • Guests (Ladies) Program - After serious consideration and discussion by the Conference Committee and the Board of Directors the Association has decided to eliminate the Guest (Ladies) Program.  Instead we will be utilizing the resources provided by the Saratoga Convention & Tourism Bureau, who will be on site to assist our guests and attendees discover and enjoy all the attractions and events in beautiful Saratoga Springs.

                            Vendor ONLINE Registration                        Vendor PAPER Registration

                            Attendee ONLINE Registration                    Attendee PDF Mail In Registration

Thursday Morning Line Up

9:00 am - Putting the Pieces Together - Solving the Puzzle
Joe Frank, Esq., Joyce Petkus, Rudy Sunderman
A round table panel discussion for Commissioners, Chiefs, Secretaries, Treasurers, and Budget Officers
An open discussion about common issues in Fire Districts.  We all struggle with many of the same day to day issues. This is your opportunity to ask the questions and learn how to resolve them by working together.

9:00 am - Budgeting & Long Term Planning
Kyle Brengel,CPA, CGMA, Managing Partner
Gentile Pismeny & Brengel, LLP

We will be advising workshop participants on how to access, properly plan and budget to meet their Districts' ongoing operational and long-term capital needs.  We will advise workshop participants on developing, evaluating and monitoring their operational budget as well as that of a five (5) year capital asset plan; identifying spending limitations and constraints; evaluating prospective funding or financing options to meet capital planning needs and initiatives; and accessing the impact of capital planning needs and outlays on their Districts' annual budgets.

10:30 am - Mysteries of the "ARCHIVES"
Maria McCashion & Linda Bull
Regional Advisory Officers, NYS Archives

This session will cover general records management principles and activities for maintaining records throughout their life cycle in all formats including electronic. It will explain the State Archive Retention and Disposition Schedule (MU-1) and it's role in identifying records, transferring active records to inactive storage, disposing of obsolete records, and identifying permanent records for preservation.  Tips and strategies provided will help build the foundation for a sound records management program.

Thursday Afternoon Line Up
1:15 pm
Keynote Speaker
Dr Candice McDonald


4:30 pm                                                                  

Friday Morning Line Up

8:30 am - 10:00 am                                        

10:00 am - Litigation Avoidance for Fire Districts & Departments
Gregory B Reilly & Adam G Guttell
Martin, Clearwater & Bell, LLP

What types of claims are brought against a Fire District by employees and/or volunteers?
How great are the exposures?
Case studies, how to use the benefits of hindsight to limit costly future litigation.
Policies and procedures to implement now!

Friday Afternoon Line Up

1:00 pm - Working with Vendors Part 1
Dave Denniston
Director of Risk Management
McNeil & Company

In this session we will explore the value that vendors bring to your Fire District and how they can assist with your project.
We will discuss how to use them as a resource and the due diligence necessary to make sure your district is making an informed decission.
The session wil end with a project that you can take down to the expo floor and mingle with the vendors that support the Association by coming to the show.

1:00 pm - QuickBooks 101
Bethany Metzger & Linda Jo Smith
Starting from scratch or refreshing your skills, this session will be the basics of one of the most popular bookkeeping used today, QuickBooks.

2:15 pm - Sundae's on Friday
Once again we invite you to join us on the expo floor for a Make-your-own Sundae Bar! 

Saturday Morning Line Up

9:00 am - Working with Vendors Part 2
Dave Denniston
Director of Risk Management

McNeil & Company
This session will be used to discuss the exercise on the show floor, 
share successes and or struggles you found while trying to get the information
from vendors to make an informed decision.

10:00 am - Cancer Incidence in Volunteer Fire Fighters in New York State
Dr. Jacqueline Molina, MD, MSc, FACP, FACOEM
We are conducting a study at Northwell Health, funded from FASNY, to evaluate
the rates of cancer that volunteer firefighters have experienced.  Our goal is to 
conduct a scientifically rigorous study that will enable us to determine whether
rates of cancer are elevated in firefighters across the different age groups, and 
use this information for prevention and awareness program as well as to bolster
a cancer presumption bill from NYS to cover all firefighters, not only career 

10:45 am - Back by Popular Demand - The Attorney's Panel
Moderated by Joseph Frank, Esq., Counsel AFDSNY
Featuring William N. Young, Jr. Esq., William F Glass, Esq., Raymond S DiRaddo, Esq.,
John W Clark, Esq., and Kyle Brengel, CPA

The panel will discuss legal and financial issues which face fire district officers and answer
questions submitted by those in attendance.

Saturday Afternoon Line Up

1:00 pm - Navigating Social Media for Fire & EMS Organizations
Michael Dallessandro
Dave Denniston
Director of Risk Management
McNeil & Company

We will explore the values and pitfalls of social media use in fire and ems organizations.  
Many first responders have found themselves in hot water, including termination, from 
inappropriate use of social media.  Finding the line between freedom of speech and public
mistrust can be difficult to navigate.  Mike and Dave will use some recent examples and court
cases to help make what is acceptable more understandable for participants.

For Further information contact
Cathy Deluca
Program Coordinator / Education
PO Box 496
Selkirk, NY 12158
(C) (518) 275-6585