OUR MISSION

The Association of Fire Districts of the State of New York, a not-for-profit corporation, works to improve the fiscal responsibility, efficiency and effectiveness of the fire district management through education, training and advocacy for commissioners and other fire district officials in the 57 counties outside of the City of New York.

Annual Meeting and Conference

 









Attendee Registration                                                        Vendor Registration

Attendee PDF registration                                                                Vendor PDF registration

Memorial Honoree Form
                                                                                              
Information or assistance
Cathy DeLuca
800.520.9594
cdeluca@afdsny.org

 
Click here for Hotel information
Click here for Schedule at a Glance
Click here for Vendor Information 
Click here for Sponsorship information
 

Attendee Packages

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Hotel Information 
 All hotel reservations MUST be made by the individual, submit reservation form directly to Albany Marriott Hotel.
AFDSNY WILL NOT accept Hotel Reservations


Online Registration: Reservation forms will be included in your confirmation email
 
Host Hotel:
Albany Marriott
189 Wolf Road
Albany NY


All room rates include: Lodging, Buffet Breakfast  each morning and guest room internet access.
 Reservation Deadline: Reservations must be received on or before 12:00 am on April 14, 2019.
Cancellation Policy: An Individual guest may cancel a room reservation, and not be charged for the reservation guarantee, if notice is received 72 hours prior to day of arrival


 
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Schedule at a Glance
 
 
Training Schedules                                                                                                                    Thursday, May 2, 2019







Commissioner Training   
 $125 separate fee - Lunch included     Joe Frank - Instructor               9:00am

Once again, the AFDSNY is offering the Commissioner training required by the NY OSC.  This is an all day class with lunch included.


New Revised Secretary Training    Pre-registration required     No additional fee - NO meals included           9:00am 
Whether you're a new secretary or just looking for a refresher course, this class is the one for you.  Learn both the legal and practical sides of being a Secretary in a Fire District today. This class is also meant to be interactive and attendees are encouraged to submit questions and situations directly to the instructor prior to class to jpetkus@afdsny.org so we can better address the actual issues you're dealing with today.

Treasurer Training Part 1      Pre-registration required       No additional fee - NO meals included               1:00pm
After many years of teaching Treasurer training, we realized that is can be overwhelming and very confusing all at once.  Therefore we revised our Treasurer training into two parts.  Part 1 will include everything from basics of accounting up to and including the budget process and calculating the Statutory Spending Limitation.  We will then offer part 2 at our October Leadership Summit where we will close out the budget process and dive into the Year Ending closing process and always challenging AUD report.                            


General Sessions
Current Apparatus Safety Trends & N.F.P.A. 1911                         Mike Wilbur                                                                       9:00 am - 12:00 pm
In the past few years, there has been a substantial increase in the number of Firefighter Safety components and systems that have been made available when purchasing fire apparatus.  Vehicle Data Recorders (VDRs AKA Black Boxes), Electronic Stability Control (ESC), re-engineered seatbelts and seating, Rollover protection, and Frontal Airbags are just some of the new innovations. A section of this class we be set aside for new fire apparatus safety innovations.  We also know that the number of apparatus accidents caused by the lack of or deferred maintenance has increased dramatically. The National Fire Protection Association Standard (NFPA) 1911 covers maintenance; many fire departments do not even know that this standard exists. Attendee’s become acquainted with this standard and its provisions such as weighing apparatus annually and the relationship between weight and the overall vehicle design. The instructor shares the results of fleet evaluations as they relate to reducing corrosion as a part of preventive maintenance and also through the apparatus design process. NFPA 1901 is currently under revision; some of the proposed changes relating to firefighter safety, The Clean Cab Concept and decreasing apparatus accidents will also be shared.?

Taking Care of Your Firefighters                              Greg Serio & Panel Discussion                                                          12:00 pm - 4:00 pm
Part 1 - Are You Prepared for a Line of Duty Injury?

Hear the story of a local firefighter that sustained a line of duty injury that has changed his life, and the lives of his family, forever.  Find out what your District/Department can do to ensure your men and women have  the necessary documents in place to protect them, and their families, in case of a line of duty injury.
Part 2 - Panel Discussion
The Health and Well being of Your Firefighters                Greg Serio - Moderator                     

As Commissioners today we realize that the health and well being of our firefighters must be a top priority in our Districts.  Join a panel discussion on Firefighter health and well being, moderated by Greg Serio along with panel participants; Phil Rainer with Capital EAP, Dr. Joe Benamati - crisis management practitioner, A representative from the National Fallen Firefighter Foundation, A representative from the NYS Association of Fire Chaplain's.

 
Friday, May 3, 2019
AFDSNY Annual Meeting & Memorial                                                                        Annual Mtg 8:15 am  -   Memorial Services  9:00 am
The Association of Fire Districts of the State of New York will begin the day with there annual meeting.  Immediately following the Annual Meeting you are cordially invited to attend the annual Memorial Service to pay homage to our fallen fire District Officers.


KEYNOTE SPEAKER                                    Chief Marc S. Bashoor                                                                   10:30 am - 12:00 pm

Fire Departments in Crisis - It's time to Succeed on Purpose
Chief Marc S. Bashoor is the FireRescue1 and Fire Chief executive editor. He has served 37 years in emergency services, and is currently the Highlands County Florida public safety director. Chief Bashoor also spent six-plus years as chief of the Prince George’s County Maryland Fire/EMS Department and five years as emergency manager in Mineral County, West Virginia. Chief Bashoor assisted the NFPA with fire service missions in Brazil and China, and has presented at many industry conferences and trade shows. He has contributed to several industry publications.
 




How Secure Is Your Data??                                   Tim Warth - Region 5 Director                                           1:00 pm
Join Tim Warth as he focuses on steps you can take to keep your data safe.  Review procedures for saving and securing your data,  purchased services, and the dangers of “one member” doing it all. Commissioner, Secretaries, Treasurers, and Chiefs are all encouraged to attend.

 

 Legislative Update                                               Joe Frank &Todd Vandervort                                                   2:15 pm
An update on Volunteer Firefighter Cancer benefit insurance, and issues of united concern, followed by a question and answer session.




What's the Code?  I don't know the OSC Codes by heart                                                                                         2:15 pm
In this class, we will talk more in depth about OSC coding, the most common codes used, and how the use of proper coding will make your annual audit and AUD completion and submission processes go much smoother. Limited copies of the OSC Fire District Accounting & Reporting Manual will be available, so please bring yours if you have one!
 


 
Election of Officers                                                       4:00 pm
ALL Fire Districts in good standing are entitled to one vote in the AFDSNY annual elections. Fire District must be present to cast a ballot. 
 


2019 Officers Installation Dinner  *Ticket purchase required $75 per person               7:00 pm - 10:00 pm

 

Saturday, May 4, 2019


Overview of the Lemon Law                            
Joe Frank                                                                   9:00 am
AFDSNY counsel, Joe Frank, will be giving an update and overview of the New York State Fire Apparatus and Ambulance Lemon Law. 


What the MU-1?  Practical application of the MU-1 Schedule & Records Management       9:00 am
Great, we say we follow the MU-1 Schedule, but how do we APPLY it to the management of our records?  In this interactive class, we want to facilitate discussion between all the attendees, sharing tips and tricks of records management.  If you have a records management dilemma this is the class for you, and if you have a process that works for you, we want to hear it!
 

Attorney's Panel - Legal Issues for Fire Districts          Joe Frank - Moderator                                      10:15 am
On our panel of attorney’s to answer your questions will be; William Young, Thomas Newman, William Glass,
John W Clark, and Peter Weishaar.
 



Sexual Harassment - Train the Trainer                  Dave Denniston                                                    1:00 pm
Are you prepared to meet the training requirements of the new NYS Law on Sexual Harassment prevention?  
This Train the Trainer session will cover what is required and provide the training materials to help you deliver the program to your district to meet the requirements. 

 

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Vendor Pricing & Sponsorship Opportunities

Table Top booth
        $300

Displays: Include one (1) draped table, two (2) chairs.   Vendors will be set up in the foyer area of the Ballroom/Salons.  Vendors are not  required to be at their booth at any given time, although it is highly recommended that you be  present before sessions, during session breaks, meal times, and after sessions.
Setup: Thurs. 5/2 6:30 am -  8:30 am
Breakdown: Sat. 5/4  12:00 pm - 2:00 pm
Shipping: To ensure secure storage and timely delivery of all receivables, please note that storage will be assessed at the  following fees (per each) if received more than 24 hours prior to the start of your event: Letters, $2.00, Boxes, $5.00, Displays, $10.00, Crates and boxes over 50lbs, $15.00 and Pallets, $75.00 if left whole, plus $5.00 per box for hotel receiver to break down and deliver. Letters and boxes received after 24 hours will not be charged. Pallet pricing in the same regardless of when received. No items will be accepted more than 5 days prior to the start of your event.
Vendors are required to secure their own return shipping.
Hotel Accommodation: Hotel reservations MUST be made by individuals, see above attendee information for further details.  Breakfast is included in the room reservation for guests of the Albany Marriott
Meals:  Breakfast is included with Albany Marriott registrations.  If you  are NOT staying at the Albany Marriott you may purchase breakfast  separately for $25 each.
Lunches are NOT included in booth registration.  Lunch tickets may be    purchased separately for $35 each.  See page 3
Officers Installation Dinner ticket available  $75 per person
All Dinners are on your own.
 

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Sponsorship Opportunities