Annual Meeting and Conference


Wednesday, May 5th
Nine & Dine Golf Outing
2:30pm Shotgun Start

Separate Registration required $85 per person
It's a beautiful time of year to be on the golf course at Turning Stone Resort.
Enjoy a fun filled afternoon of golf with your friends and associates at the 
AFDSNY Annual Meeting & Vendor Expo. Includes 9 hole with a cart, food & 
beverage when you're done, and some fun prizes as well.

Thursday, May 6th
Training Sessions
Commissioner Training  8:00am - 3:00pm
Instructor: Attorney, Joe Frank

Pre Registration required $125 per person (includes lunch)
As required by NYS Comptroller, AFDSNY offers Commissioner training
newly elected, re-elected or appointed Fire Commissioners.  Registration 
includes Slides & Notes Manual, Reference Material and lunch.

Secretary Training & Roundtable  1:00pm - 3:00pm 
Instructors: Amy Speach, Gina Marrone & Donna Marano

Pre Registration required $75 per person (Includes lunch)
Whether you're a new secretary or just looking for a refresher course, this 
class is the one for you.  Learn both the legal and practical sides of being
a Secretary in a Fire District today. This class is also intended to be 
interactive and attendees are encouraged to submit questions and situations
prior to class to

Diversity & HR
The Key to Growth & Success
 8:30 am - 10:00 am
Instructor: Attorney, Kevin Wicka
A wise man once said “Diversity is a fact, inclusion is an act”.  As our communities become more  diverse, so must our Fire Districts. Join Attorney Kevin Wicka as he shares important information on how to avoid harassment, discrimination and costly litigation.
A Penny Saved Is A Penny Earned  
1:00pm - 3:00 pm
Panel Discussion:
Many Fire District Officers are unaware of all of the different purchasing options available to them.  Our panel of experts will  explore some of the most efficient ways to save your Fire District .

Friday, May 7th
Annual Memorial Service 8:30 am
You are cordially invited to attend the AFDSNY Annual Memorial 
Service to pay homage to our fallen fire district officers, which will 
begin promptly at 8:30 am.

Click Here to submit an Honoree

Click Here for Annual Meeting & Expo Registration

VENDOR registration for Annual Meeting & Expo

Treasurer Training & Roundtable  8:00am - 12:00pm
Instructors: Joyce Petkus & Vince Caterina

Pre Registration required $75 per person (includes lunch)
Joyce and Vince will be reviewing all of the basics of  the duties of a Fire District Treasurer.  General fire district accounting, GASB-84 requirements and  implementation, annual budgeting including the statutory spending limitation and tax cap reporting, ending the session with a Treasurer roundtable, submit your questions to

 Combine Secretary & Treasurer Training Package
Pre Registration required $135 (includes lunch)
If you hold the office of both Secretary and Treasurer this is a way you can attend both trainings and save your Fire District a little bit of money.             

Vehicle Maintenance
Ensuring Your Apparatus Has A Bright Future

10:15 am -11:45 am
Panel Discussion

Vehicle maintenance is vital to ensure that your apparatus is properly maintained in good working  order for the protection and safety your Firefighters and your community. Join us as we discuss to the best practices and new  innovations in Vehicle Maintenance.

Vendor Expo 3:00 pm - 6:00 pm
Welcome Reception 4:30 pm - 5:30 pm
Join us as we welcome all our Vendors back to the Expo floor.  It’s been more than a year since we’ve all been together so let’s reconnect and celebrate. Let’s find out what new and exciting products our Vendors have waiting for us!

AFDSNY Annual Meeting
The Officers and Board of Directors will convene the Association of Fire Districts of the State of New York annual meeting immediately following the Memorial Service.


Vendor Expo  1:00 pm - 5:00 pm
Spend some time with your favorite vendors and welcome some of our new ones.   Don’t forget to join us for some Afternoon Treats!
Afternoon Sweet Treats!  2:30 pm
We are continuing our long standing tradition of Sweet Treats on the Tradeshow Floor.  Come on down at 2:30 and see what we have for you this year!
Elections - 4:00pm
In case of a contested election of Officers of the AFDSNY we will begin casting ballots at 4:00pm.

Saturday, May 8th

Just A Typical Fire District
Commissioner Meeting;
What Could Possibly Go Wrong?

A Mock Commissioners Meeting  9:00 am -  10:30 am
Join our panel of Commissioners, a Secretary, Treasurer, Chief and others to    see what could possibly go sideways in a Fire District Commissioner meeting. This will be a serious but light hearted look at some of the issues we might face and some ideas on how best to handle them.

We are currently near or at capacity at the Turning Stone Resort.  Please see below for a listing of additional hotels in the area.  NOTE: We do not have contract with the overflow hotels.  Click Here For Over Flow Hotel Listing

NEW! Session on the Expo Floor
Thursday 3:00 pm - 6:00 pm & Friday 1:00 pm - 4:00 pm
It always seems as though we run out of time to bring you new and interesting sessions without interrupting “Vendor” time. So this year we are bringing sessions to the Expo Floor!  Our Vendors will be presenting informational and educational sessions throughout the Vendor Expo to showcase their latest and greatest      products .  A separate schedule will be posted as we move closer to our event.

Reception & AFDSNY Officer Installation  6:00 pm
Once again McNeil & Co. has graciously offered to allow us to install the new 2021 Officers of the AFDSNY at their Cocktail reception.  We greatly appreciate their generosity.

Attorneys Panel  10:45 am - 12:00pm
No AFDSNY conference would be complete without the ever popular Attorneys Panel. Join AFDSNY  counsel, Joe Frank and a familiar group of attorneys as they take on the hot topics of the day and answer your questions in real time.
COVID-19  What have we learned?   1:30 pm - 3:00 pm
What better subject to wrap up our conference than the lessons we’ve learned during this global pandemic.  Join the discussion along with others from across NYS to determine how the lessons of today will lead us in a better direction for the future.

Turning Stone Resort & Casino (TSRC)
5218 Patrick Road, Verona NY
2 Night minimum
$199 per night (room only, no meals)
Tower & Hotel rooms available
Reservation Deadline: April 12, 2021
Check In: 3:00 pm
Check Out: 11:00 am

All attendees are responsible for making their own reservations and paying for their own room, room taxes, and incidental charges. All individual reservations will require one (1) night’s deposit (including applicable taxes and surcharges) or valid credit card to guarantee the reservation. Individuals may cancel their room reservations up to 48 hours prior to arrival. Cancellations made after that time will result in a forfeiture of the deposit ( including applicable taxes and surcharges).  There is an additional fee of $10 per person for more than 2 occupants per room, with a maximum capacity of 4 per room unless otherwise specified by TSRC.
TSRC is accessible by people with disabilities; however if guests anticipate that it will need auxiliary aids or services for this event, guest agrees to inform TSRC no later than Monday, April 12, 2021.  If TSRC is unable to supply the auxiliary aid, TSRC will inform guest in advance of the event so the guest can make other arrangements.  Any costs with suppling auxiliary aids and services shall be the responsibility of the individual.

Please note: we DO NOT have contracts with the following venues.

Hampton (New Hotel)
Now accepting reservations starting on April 19th, 2021