The Association of Fire Districts of the State of New York, a not-for-profit corporation, works to improve the fiscal responsibility, efficiency and effectiveness of the fire district management through education, training and advocacy for commissioners and other fire district officials in the 57 counties outside of the City of New York.

Annual Meeting & Leadership Summit Expo


October 1 - 3, 2020
Conference & Event Center Niagara

      Attendee Online Registration              Vendor Online Registration

            Click Here for Attendee Registration PDF             Click Here for Vendor Registration PDF


Schedule (all schedules are subject to change)  
Click here to view Thursdays Line Up
Click here  to view Friday's Line Up
Click here to view Saturday's Line UP

Thursday, October 1, 2020

General Session Line Up
Why ICS is Critical in a Crisis
COVID-19 Response Critique
8:00am - 9:30am  -  Panel Discussion

A panel discussion based on the use of the Incident Command   System during this year’s COVID-19 crisis.  Explore what we did right and what we might need to work on.  A panel from across the State will take a look into why we use ICS in times of emergencies and the potential issues that arise when we don’t. 
The Importance of Long Term Financial Planning
Dan Acquilano from OSC
9:45am - 10:45am

Multiyear Financial Planning can be a vital tool for fire districts, especially those struggling with difficult financial conditions.  Fire districts have limited income sources, and in light of the recent COVID-19 pandemic, creating an effective multiyear financial plan is more important than ever.  Join us as OSC gives you the tools to assist you in developing an effective multiyear financial plan that can help identify and manage potential financial difficulties before the next crisis hits. 

Being Better Prepared for the Future
The Jason Wheatly Story
Greg Serio    
11:00am - 12:00pm

Taking care of our Firefighters is our number one priority.  We have all heard of line-of-duty death and take the proper precautions to ensure the families and fellow firefighters are taken care of in a worst case scenario event, but what about a life changing Line-of-Duty Injury? Join former Chief, Greg Serio as he talks about the lessons learned after a serious injury impacted the lives of a firefighter, his family and the fire department in upstate New York.

Just A Typical Fire District Commissioner Meeting;
What Could Possibly Happen?
A Mock Commissioners Meeting
1:00pm - 3:00pm

Join our panel of Commissioners, a Secretary, Treasurer, Chief and others  to see what could possibly go sideways in a Fire District Commissioner meeting.  This will be a serious but light hearted look at some of the issues we might face and some ideas on how best to handle them.

Friday, October 2, 2020

General Session Line Up
2020 Annual Meeting & Memorial Service
8:00am - 9:15am 
The 2020 AFDSNY Annual Meeting  will begin promptly at 8:00am. Immediately followed by the 2020 Memorial Service to pay homage to our fallen fire district officers.  All are welcome to attend.
Click Here to submit an Honoree for Memorial Service
Law & Legislative Meeting
10:45am - 11:30am

Chairman John Wicka will convene a meeting of the Law & Legislative committee to review all the action in Albany this past year and begin planning for 2021.

11:30 - 1:00
 YES, the trucks are back! We heard you last year so this year we’re having 5 trucks  and giving everyone 90 minutes to enjoy the fun on Old Falls Street!


Saturday, October 3, 2020

Discrimination, Diversity and Retaliation;
Recruiting, Retaining and
Managing Personnel in a Diverse Workplace   
Panel Discussion
9:00am -  10:30am

A panel of attorneys who specialize in employment practices and labor law will examine the impact that diversity has in the fire    service workplace and discuss ways to let the diversification of your workforce assist you in serving your community. The panel will  consist of Lance Clarke, Esq., Counsel for the Roosevelt Fire District and Past President of the Nassau County Bar Association, Kevin Wicka, Esq., and Peter Weishaar, Esq. who represent fire districts in western New York and focus their practice on labor and              employment law.
Attorney’s Panel
10:45am - 12:30pm

Once again we are pleased to bring back the always popular Attorney’s Panel.  Bring you questions to ask our panel of
experts. This is a golden opportunity to get information directly from our knowledgeable panel of attorney’s from across NYS.



Secretary & Treasurer Line Up
Annual and Special Elections
8:00am - 9:30am

Join Amy Speach, Donna Marano and Gina Marrone as they discuss how to run the Annual and Special Elections, and assist in preparation for the annual organizational meeting.
What is the SSL & what is its relationship
to the 2% tax cap? 
11:00am - 12:00pm

Join Vince Caterina and Joyce Petkus in this class as they walk you through completing the Statutory Spending limitation worksheet and tax cap form, answering questions along the way! 

AFDSNY Vendor Expo!
3:00pm - 6:00pm

Once again we offer our attendees this absolutely GOLDEN OPPORTUNITY to connect and reconnect with our wonderful vendors.  Our “Welcome Reception” on the show floor will begin at 4:30pm. We look forward to seeing you there!

NEW for 2020
Sessions & Demos on the Trade Show Floor!

Multiyear Capital Planning with Dan Acquilano from OSC
3:00pm - 4:00pm  at the EXPO

Join the OSC on the Vendor floor as the discussion turns to Multiyear Capital Planning; what exactly is Capital Planning, why is it important, what is the budgetary impact of acquiring capital assets; then developing a successful plan that balances capital priorities with fiscal constraints.

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Secretary Treasurer Line Up
New LGS-1 Schedule; What is it?
State Archives
10:45am - 11:30am

Have you heard?  A revised records retention schedule from State Archives is on its way!  The new LGS-1 schedule will replace the current MU-1 schedule.  Join representatives from State Archives as they highlight important changes in the new schedule, explain what your district will need to do to adopt the new schedule, and answer any questions you may have.

Navigating Excel & Building Pivot Tables

1:00pm - 2:30pm
Excel can be a powerful tool to help you make sense of your   data.  In this class we will go over some basic principles of Excel, including formatting, sorting, filtering, formulas and shortcut keys. Building upon Excel, learn how pivot tables can be used to analyze and present data in your Fire District.  We know that once you start, you'll find so many ways to share data with  your Commissioners and Fire Department.
Controlling & Projecting Your Budget
2:45pm -  3:45pm

In these uncertain times, how do you control your budget at year end, and project next year's budget?  Vince Caterina and Joyce Petkus will talk about estimating budgets, the need for necessary modifications, and how to create realistic estimates as we move forward into the new year.   

Cancer Risk Reduction Panel
1:00pm -  2:30pm  At the EXPO

The Cancer Panel will provide updated information and take   questions on this major threat to firefighters health and wellness. Topics will include prevention, monitoring and emerging areas of concern for your district and firefighters.
Vendor Demos  - at the EXPO!
Also new this year, we want to give our awesome vendors an opportunity to stand in the spotlight!  Vendors will be given the ability to join one of our Directors on Stage to Highlight their latest and greatest products for you!

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Secretary Treasurer Roundtable
9:00am - 10:30am

Grab your coffee and breakfast and join Joyce Petkus, Vince  Caterina, Amy Speach, Donna Marano and Gina Marrone for the always interesting roundtable session!  We never know where your questions lead us, but the journey is always fun! 

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Mark your Calendars
In 2021 & 2022 we will be combining our
Annual Meeting with the Leadership Summer & Vendor Expo

2021 Annual Meeting & Leadership Summit Expo
May 6 - 8, 2021
Turning Stone Casino Resort 
Verona, NY

2022 Annual Meeting & Leadership Summit Expo
May 5 - 7, 2022
Turning Stone Casino Resort
Verona, NY