Annual Meeting & Vendor Expo

Location

Saratoga Springs Hilton & Saratoga City Center, Saratoga Springs NY

Vendor Information

2026 Leadership Expo
October 8 & 9, 2026
Saratoga City Center, Saratoga Springs NY
Vendor information will be posted soon

Attendee Information

2026 Annual Meeting & Leadership Expo
October 7 - 10, 2026
Saratoga Springs NY
Attendee information will be posted soon

Booth Information

Preliminary Schedule

Wednesday 10/7

1:00 pm – 6:00 pm                     AFDSNY Registration 

7:00 pm – 9:00 pm                     Early Welcome Reception


Thursday 10/8

7:00 am – 4:00 pm                     AFDSNY Registration 

7:00 am – 8:30 am                     Breakfast

8:30 am – 9:45 am                     Round 1 Breakout       Sessions (3 sessions)

10:00 am – 11:15 am               Round 2 Breakout Sessions                                                   (3 Sessions)

11:30 am – 12:45 pm               Round 3 Breakout Sessions                                                   (3 Sessions)

1:00 pm – 4:00 pm                     VENDOR Expo Open

            â€ÅTaste of Saratogaâ€Â served on Vendor Floor

7:00 pm – 9:00 pm                     2026 Reception & Auction


Friday 10/9

7:00 am – 8:00 pm                     AFDSNY Registration 

7:00 am – 8:30 am                     Breakfast

8:30 am – 10:30 am                  Annual Memorial
                                                  Annual Meeting &
                                                  Keynote Speaker

10:00 am – 3:00 pm                  AFDSNY Registration 

10:30 am – 1:00 pm                  VENDOR EXPO Open

12:00 pm – 1:00 pm                  Lunch with the Vendors

1:00 pm – 2:00 pm                     Round 4 Breakout 
                                                   (3 Sessions)

2:15 pm – 3:45 pm                     Mock Commissioner 
                                                   Meeting
                                                   (General Session)

4:00 pm – 5:30 pm                     Election (If necessary)

6:00 pm – 7:00 pm                     ESIP Reception

Saturday 10/10

7:30 am – 9:00 am                     AFDSNY Registration 

7:00 am – 8:30 am                     Breakfast

8:30 am – 9:30 am                     Round 5 Breakout  
                                                   (2 Sessions)

9:30 am – 11:00 am                  Attorney Panel
                                                 (General Session)

Booth Sizes 8' x 10' $900
Inside Vehicle Spaces
Vehicles Space Under 26' $1200
Vehicles Space 26' - 36' $1500
Vehicle Space Over 36' $1650

Events & Sponsorship Opportunities:

Conference Speaker Application

The Association of Fire Districts of the State of New York (AFDSNY) Annual Meeting and Workshop Committee is always looking for education and conference speakers. The Committee is accepting proposals for future conferences through the Associationâââ¬ââ¢s Online Speaker Application form detailed below. The Association is looking for presentation ideas and proposals that are directly related to topics of interest for New York State Fire District officials and staff. The Conference Committee encourages both members and non-member to suggest conference topics or suggest a great speaker or presentation that you have attended. Please note that your submission does not guarantee a speaking opportunity and that it will take a few weeks at a minimum to properly process your submission and to provide a response, so please be patient.

NO ADVERTISING: AFDSNY attendees do not expect to be faced with commercials for a particular product, service, or other business solutions. Therefore, presentations may not be used as a sales pitch for any service, product, or solution offerings in association with company offerings. Presentations may not include business/corporate logos on slides. Exhibit space is available for these purposes.

The Association of Fire Districts of the State of New York, Inc. (AFDSNY) Conference and Workshop Committee will evaluate conference proposals for breakout session speakers based on the following criteria:

  1. Relevance of proposed topic to the AFDSNY and the workshop themes
  2. Quality and depth of the subject matter
  3. Presenterâââ¬ââ¢s experience with the proposed subject matter
  4. Degree of potential audience engagement and interest
  5. Practical applicability of the topic
  6. Adherence to all application requirements. Incomplete applications may be rejected.
Click to Submit On-Line Conference Speaker Application