We’re off to the Races. AFDSNY is returning to Saratoga for our 2025 Annual Meeting and Vendor Expo Oct. 2-4.
As we return to Saratoga, we are planning an event that will provide you with not only great training, excellent information and a tremendous vendor show, you will also have the opportunity to take advantage of a wonderful downtown experience. We have planned a program to meet your training, and information requirements and have recruited an outstanding group of vendors that will meet your needs for equipment and services.
There will be exclusive time for vendors and clients to meet and discuss opportunities for doing business, as well as time to interact with colleagues from across the state to network and exchange ideas and information.
We look forward to seeing you soon!
Attendee Packages
Fire District Official Registration Packages
Include: Access to educational sessions, entrance to the Vendor Expo, All AFDSNY meal events, (breakfast, lunch, receptions).*1- and 2-day registrations are restricted to the selected days only.
Wristbands will be issued and must be worn throughout the event.
Full Registration $365
2 Day Registration $275
1 Day Registration $150
Hotel Accommodations
Saratoga Hilton SOLD OUT
534 Broadway
Saratoga Springs NY 12866
Rate: $239 per night
Courtyard Saratoga SOLD OUT
11 Excelsior Avenue
Saratoga Springs NY 12866
Rate: $209 per night
Hilton Garden Inn
125 S. Broadway
Saratoga Springs, NY 12866
Rate: $130 - $210 pre night
Preliminary Schedule
(subject to change without prior notice)
Wednesday 10/1
Wednesday Night Welcome Reception
Time & Location: TBA
Thursday, 10/2
Breakfast
Time: 7:00 am – 8:30 am
Location: Saratoga Ballrooms
Educational Sessions Round 1
Time: 8:30 am – 9:45 am
Locations: TBA
If you’re behind or having trouble filing your AFR (Annual Financial Report) with NYS OSC. This session is for you! We know it can be a confusing and frustrating process, so we invite you to a session with our experts as they go over some of the basics of filing the AFR.
Vendor Expo!
Time: 1:00 pm – 4:00 pm & 7:00 pm – 9:00 pm
Location: Saratoga City Center
“A Taste of Saratoga” Starting at 1:00 pm
“Sweets & Treats” Dessert & Auction starting at 7:00 pm
Partner Registration Packages
Includes: Entrance to the Vendor Expo, all AFDSNY meal events (breakfast, lunch, receptions). * 1- & 2-day registrations are restricted to the selected days only. Partner registration only available with the purchase of a Fire District Official registration.
Wrist bands will be issued and must be worn throughout the event.
Full Registration $225
2 Day Registration $185
1 Day Registration $100
Hampton Inn & Suites SOLD OUT
25 Lake Avenue
Saratoga Springs NY 12866
Rate: $220 per night
Holliday Inn (shuttle service available)
232 Broadway
Saratoga Springs NY 12866
Rate: $239 per night
Residence Inn by Marriott
295 Excelsior
Saratoga Springs, NY 12866
Rate: $209 per night
Friday, 10/3
Breakfast
Time: 7:00 am – 8:30 am
Location: Saratoga Ballroom
Annual Memorial Service & AFDSNY Annual Meeting
Time: 8:30 am
Location: Saratoga Ballroom
Vendor Expo
Time: 10:00 am – 12:30 pm
Location: Saratoga City Center
Lunch with Vendors on the Expo floor 11:30 am – 12:30pm
Keynote Speaker:
Time: 12:30 pm – 1:45 pm
Location: Saratoga City Center Upper Level
Leadership in Emergency Volunteer Services
Brad Kieserman
American Red Cross
Vice President, Disaster Operations & Logistics, Disaster Cycle Services
General Session
Time: 2:00 pm – 4:00 pm (extended session)
Location: Saratoga City Center Upper Level
“What’s the Worst That Could Happen?”
Panel discussion on current issues facing Fre Districts and the unprecedented fallout from them including loss of insurance, PR nightmares, and legal actions. Dave Denniston, Tim Boel, Greg Serio, and Rob Leonard will discuss topics including abuse of red lights and sirens, workplace harassment and violence, new standards, and rising costs. There will be ample time allotted for audience participation and
questions.
AFDSNY Election/Vote
Time: 4:00 pm – 5:30 pm
Location: TBD
ESIP Cocktail Reception & AFDSNY Officer Installation Ceremony
Time: 6:00 pm – 7:00 pm
Location: Saratoga City Center Upper Level
Saturday 10/4
Breakfast
Time: 7:00 am – 8:30 am
Location: Saratoga Ballroom
“Lightening Talks” – Brief informational sessions on current topics
Time: 8:30 am – 9:15 am
Location: TBD
Attorney Panel
Time: 9:15 am – 11:00 am
Location: TBD
