We’re off to the Races. AFDSNY is returning to Saratoga for our 2025 Annual Meeting and Vendor Expo Oct. 2-4.
As we return to Saratoga, we are planning an event that will provide you with not only great training, excellent information and a tremendous vendor show, you will also have the opportunity to take advantage of a wonderful downtown experience. We have planned a program to meet your training, and information requirements and have recruited an outstanding group of vendors that will meet your needs for equipment and services.
There will be exclusive time for vendors and clients to meet and discuss opportunities for doing business, as well as time to interact with colleagues from across the state to network and exchange ideas and information.
We look forward to seeing you soon!
Attendee Packages
Fire District Official Registration Packages
Include: Access to educational sessions, entrance to the Vendor Expo, All AFDSNY meal events, (breakfast, lunch, receptions).*1- and 2-day registrations are restricted to the selected days only.
Wristbands will be issued and must be worn throughout the event.
Full Registration $365
2 Day Registration $275
1 Day Registration $150
Hotel Accommodations
Saratoga Hilton SOLD OUT
534 Broadway
Saratoga Springs NY 12866
Rate: $239 per night
Courtyard Saratoga ROOMS AVAILABLE CLICK HERE
11 Excelsior Avenue
Saratoga Springs NY 12866
Rate: $209 per night
Hilton Garden Inn
125 S. Broadway
Saratoga Springs, NY 12866
Rate: $130 - $210 pre night
Schedule at a Glance
Wednesday, October 1st
Welcome Reception Location: Gallery 6:00 - 7:30
Thursday, October 2nd
Breakfast
Location: Saratoga Ballroom 7:00 - 8:30
Educational Sessions Block 1 8:30 - 9:45
LOSAP: Do It Right, It’s The Law
Location: Broadway Ballroom 1 & 2
How to Begin an Ambulance Service
Location: Travers/Alabama
Elections 2025 / Preparing for 2026
Location: Broadway Ballroom 3 & 4
Educational Sessions Block 2 10:00 - 11:15
NERIS System Rollout
Location: Broadway Ballroom 1 & 2
Preparing for Your Fire District’s Annual Audit
Location: Broadway Ballroom 3 & 4
Recruitment & Retention: A Success Story
Location: Travers/Alabama
Educational Sessions Block 3 1 1:30 - 12:45
HR Challenges in the Volunteer Fire Service
Location: Broadway Ballroom 1 & 2 Is
My Fire District In Trouble: What Are The Options?
Location: Broadway Ballroom 3 & 4
The How’s and Why’s of the Fire District
Annual Financial Report (AFR) with NYS OSC
Location: Travers/Alabama
Vendor Expo Open
Time: 1:00 pm - 4:00 pm Location: Saratoga City Center/Hilton Gallery SPORTS, Sweets & Treats Auction & Reception
Time: 7:00 pm - 10:00 pm
Location: Saratoga City Center / Hilton Gallery
Partner Registration Packages
Includes: Entrance to the Vendor Expo, all AFDSNY meal events (breakfast, lunch, receptions). * 1- & 2-day registrations are restricted to the selected days only. Partner registration only available with the purchase of a Fire District Official registration.
Wrist bands will be issued and must be worn throughout the event.
Full Registration $225
2 Day Registration $185
1 Day Registration $100
Hampton Inn & Suites SOLD OUT
25 Lake Avenue
Saratoga Springs NY 12866
Rate: $220 per night
Holliday Inn (shuttle service available)
232 Broadway
Saratoga Springs NY 12866
Rate: $239 per night
Residence Inn by Marriott
295 Excelsior
Saratoga Springs, NY 12866
Rate: $209 per night
Friday, October 3rd
Breakfast 7:00 - 8:30
Location: Saratoga Ballroom 1,2,3,4
Welcome Greeting from Mayor John F. Safford
Memorial Service & Annual Meeting 8:30 - 10:00
Location: Upper Level Saratoga City Center
Vendor Expo Open 10:00 - 12:30
Location: Saratoga City Center
Lunch with the Vendors 11:30 - 12:30
Location: Saratoga City Center/ Hilton Gallery
Fire Service Leadership Luncheon 11:30 - 12:30
(Invitation only)
Location: TBD
Keynote Speaker: Brad Keiserman 12:30 - 1:45
Leadership in Emergency Volunteer Services
Location: Upper Level Saratoga City Center
What’s The Worst That Could Happen 2:00 - 4:00
Location: Upper Level Saratoga City Center
Vote/Election 4:00 - 5:30
Location: Broadway Ballroom 1
*Entry from the Gallery ramp
ESIP Cocktail Reception & 6:00 - 7:00
AFDSNY Officer Installation
Location: Upper Level Saratoga City Center
Saturday, October 4th
Breakfast 7:00 - 8:30
Location: Saratoga Ballroom 1,2,3,4
Secretary/Treasurer Round Table 8:30 - 9:15
Location: Travers/Alabama
Or
Lightning Talks
Location: Broadway Ballroom 1 & 2
Attorney Panel 9:15 - 11:00
Location: Broadway Ballroom 1 & 2
Registration / Information Desk Hours
Wednesday: 2:00 - 4:00 & 6:00 - 7:00
Thursday: 7:00 am - 4:00 pm
Friday: 7:00 am - 8:00 am & 9:30 am - 4:00 pm
CLOSED FOR MEMORIAL SERVICE
Saturday: 8:00 am - 9:00 am
