We’re off to the Races. AFDSNY is returning to Saratoga for our 2025 Annual Meeting and Vendor Expo Oct. 2-4. 
As we return to Saratoga, we are planning an event that will provide you with exclusive time with the check writers and decision makers from across NYS. New sponsorship opportunities and best of all .... No competing with educational sessions!  
Our 2025 programing includes lunches and receptions taking place on the Vendor floor, to ensure you have maximum time with all our attendees.
Attendees are registering at record pace. So don't miss out, join us as we return to Saratoga and take advantage of a fabulous venue and wonder downtown experience.
We look forward to seeing you soon!
For further information call 800-520-9594

Booth Options
âNEW Platinum Booth/Sponsorship    $20,000*
NEW Gold Booth/Sponsorship          $10,000*
Regular Booth Space
Booth Sizes    8’ X 10’                        $900
Inside Vehicle Spaces
Vehicles Space Under 26’               $1,200
Vehicles Space    26’ - 36’               $1,500
Vehicle Space  Over 36’                  $1,650
Booth Fees include two (2) Vendor Wristbands

Sponsorship Options

NEW VIP Sponsorships

VIP Platinum Sponsorship (2 available)             $20,000
Includes: Company booth in prime location on expo floor
4 Room nights at Saratoga Hilton during event
6 Vendor Wristbands
Prominent placement of company name/logo on all event signage
Company banner at entrance of Expo
On-stage recognition at event - with opportunity for representative to speak
Featured in digital media for 1 year
Full page ad in Event Program
Full page ad in Fire District Affaris (2 editions)

VIP Gold Sponsorship (2 available)                   $10,000
Includes: Company booth
2 Room nights at Saratoga Hilton during event
4 Vendor Wristbands
Special Sponsorship announcements
Banner at Expo
Featured in digital media for 1 year
Full Page ad in Program
Full page ad in Fire District Affairs (1 edition)

Hotel Accommodations
Saratoga Hilton
534 Broadway
Saratoga Springs NY 12866
Rate: $239 per night

Location:
Saratoga City Center
Expo Dates & Times:
Move-In: Oct. 2nd, 11:00 am - 1:00 pm (may be subject to change)
Thursday, Oct. 2nd,  1:00 pm - 5:00 pm &
                                  7:00 pm - 9:00 pm
Friday, Oct. 3rd,  10:00 am - 12:30pm
Move out: Oct. 3rd, 12:30 pm - 4:00 pm






Other Sponsorship Opportunities
Silver Sponsorship (4 available)                     $5,000
Includes: 2 Room nights at Saratoga Hilton during event
4 Vendor Wristbands
Company name/logo signage throughout the event
Special Sponsorship announcement
Featured in digital media for 6 months
1/2-page ad in Event Program
1/2-page ad in Fire District Affairs

Bronze Sponsorship                                         $2,500
Includes: 2 Vendor Wrist bands
Company name/logo signage throughout the event
Featured in digital media for 4 moths
1/2- page ad in Event Program
1/4 - page ad in Fire District Affairs

Diamond Sponsorship                                      $1,000
Includes:
Company name/logo on signage throughout the event
Featured in digital media for 2 months
1/4 - page ad in Event Program
1/4 - page ad in Fire District Affairs